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Payment Terms 



  1. Quotation

    • All quotations are valid for 30 days only and may be subject to alteration after that date.

    • The fee proposal is the best estimate for the design at the time of submission taking into account existing site conditions and layout at the time of viewing.

    • Acceptance of the fee proposal signifies acceptance of our terms and conditions and represents a binding contract between the parties. It should be noted that any subsequent cancellation by the client will involve the client being liable to a cancellation fee and any loss of expenses incurred as a result at the discretion of Kym Valley Gardens up to a maximum of 50% of the total of the fee proposal.

    • Only the work described in the fee proposal is included. The supply of any other design work or labour costs to carry out such works other than stated within the quotation is excluded. Any alteration, modification or extras beyond the work specified in the quotation may be liable for an additional cost, which will be agreed by both parties prior to being undertaken.

    • No allowance is made in the quotation for any extra work required due to unknown, hidden or underground features.

    • Kym Valley Gardens reserves the right to request the client to consider increasing the value of the contract should the date for completion of the contract become impossible to attain for reasons wholly or partially beyond its control.


             100% of the total design fee is required 7 days before any works commence.

             Planting designs cannot be quoted until the Master Plan has been completed.



  1. Payment

    • The client accepts that he/she will pay Kym Valley Gardens the full contract sum (all costs incurred) together with any Value Added Tax (if applicable) properly chargeable upon the contract.

    • Payment terms:

    • The client will pay any extra works, or costs due to unknown difficulties or changes, which are not within the fee proposal. Final parking charges and congestion charges will be added if applicable.

    • Unless otherwise stated, additional payments are due 7 days following receipt of invoice. If the invoice is not settled within 14 days, Kym Valley Gardens reserves the right to charge daily interest at 2% until full payment is received.

    • Planting materials that need to be purchased in advance of the agreed start date will be required to be paid in full before commencement of works. If this invoice is not paid within seven days of being rendered, the client will be deemed to be in default and therefore in breach of contract. Kym Valley Gardens will then be entitled to cease work and remove all materials remaining unused on the site and recover from the client his whole loss and expenses arising out of the said default by the client.

    • In the event it is necessary to institute legal recovery of any outstanding payments, the client will be liable to pay Kym Valley Gardens legal fees in full.

    • If the delivery date of any goods is delayed by the customer, Kym Valley gardens reserve the right to charge the client the daily labour rate for all staff on site until the material arrives.

    • In the event that a change in materials from that already delivered on-site is required as a result of a subsequent client change of mind, the client will be solely responsible for payment of all additional costs.


  1. Cancellation

    • Kym Valley Gardens reserves the right to stop any working process or cancel the booking due to adverse weather conditions which do not allow the operative(s) to carry out their tasks.

    • Kym Valley Gardens reserves the right to refuse, cease or stop any part of the design service at any time if our Operative(s) are abused or threatened in any way.

    • All plant material ordered and delivered specifically for any project undertaken cannot be returned by Kym Valley Gardens to the supplier.

    • Payment in full will be required for any replacement planting for any reason or has been damaged by the client or others on site.


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